Building Trustworthy Digital Repositories

Theory and Implementation

By (author) Philip C. Bantin

Publication date:

15 July 2016

Length of book:

388 pages

Publisher

Rowman & Littlefield Publishers

ISBN-13: 9781442263772

Building Trustworthy Digital Repositories: Theory and Implementation combines information on both theory and practice related to creating trustworthy repositories for records into one up-to-date source.

This book will bring all the credible theories into one place where they will be summarized, brought up to date, and footnoted. Moreover, the book will be international in its scope, and will discuss ideas coming from such important sources as Australia, Canada, and Western Europe.

Until about five years ago, there were very few implementation projects in this area. This book brings together information on implementation projects that answer these questions:

What is a trustworthy repository for digital records?
Who is building these repositories, and what have been the results?
How are institutions building or creating these repositories?
How are institutions addressing the essential requirement related to the ingest or capture of records?
How are institutions automatically and manually capturing essential metadata and audit trails?
How are institutions implementing retention and disposal decisions within these systems?
How are institutions implementing preservation strategies to ensure that digital objects are accessible over long periods of time?
What is the current status of trustworthy repositories, and what will these systems look like in the future?

Foreword by Gregory Hunter

Chapter 1: Evaluating and Selecting a Trustworthy Repository
Theory
Philip C. Bantin, What is a Trustworthy Repository? – Theory
Implementation
Jim Corridan and Tibaut Houzanme, Selecting an Integrated Records and Preservation Management System for the Indiana Archives and Records Administration

Chapter 2: Resources, Policies and Management Structures
Theory
Philip C. Bantin, Resources, Policies and Management Structures – Theory
Implementation
Joanne Kaczmarek, Ten Years and Counting: What is Missing from Our Institutional Repository
Glen McAninch, Resources, Policies, and Management Structures at the Kentucky Department for Libraries and Archives
Erik A. Moore, Resources, Policies, and Management Structures - Understanding Our Trustworthiness

Chapter 3: Building a Trustworthy System: Ingest Process
Theory
Lisa Schmidt, Ingest Process—Theory
Implementation
Cynthia Ghering, Ingest Process: Michigan State University’s Digital Archives Program
Jared Lyle, Ingest Process: Submission and ‘Pre-Ingest’ Activities
Giovanni Michetti, Submission Agreement in the eHealth Domain

Chapter 4: Creating and Capturing Metadata
Theory
Philip C. Bantin, Creating and Capturing Metadata: Theory
Implementation
Mimi Dionne, Adventures in Metadata: A Satellite Office’s File Share Clean-Up Project
Cassie Findlay, Creating and Capturing Metadata: An Australian Digital Archives Case Study
Jane Gorjevsky and Dina Sokolova, Finding a Black Cat in a Dark Room: Capture and Creation of Usable Metadata

Chapter 5: Capturing Audit Trail Data
Theory
Daniel Noonan, Authenticity and Audit Trails - Theory
Implementation
Mimi Dionne, Adventures in Audit Trails: A Satellite Office’s File Share Clean-Up Project
Sibyl Schaefer Michael Smorul, Michael Ritter, & David Minor, Auditing through Infrastructure Migrations: The Use of the Audit Control Environment (ACE) in the Chronopolis Digital Preservation System

Chapter 6: Assigning Retention and Disposal Data
Theory
Donald Force, Assigning Retention and Disposal Data – Theory
Implementation
Glen McAninch and Jim Cundy, Records and Archival Management Strategies for Electronic Records Used by the Kentucky Department for Libraries and Archives

Chapter 7: Creating an Access Strategy
Theory
Kris Stenson, Creating an Access Strategy-Theory
Implementation
Debbie Bahn, Access Partnerships: Washington State Archives’ Shared Responsibility Models
Mary Beth Herkert, Creating an Access Strategy: The Oregon Records Management Solution (ORMS)
Lorraine L. Richards, Determining Access Requirements for a Federal Government Scientific Data Repository

Chapter 8: Creating a Secure System
Theory
Lois Evans, Creating a Secure System – Theory
Implementation
Stan Ahalt, Jay Aikat, Dan Bedard, Margaret Burchinal, Thomas Carsey, Thu-Mai Christian, Jonathan Crabtree, Nancy Dole, Howard Lander, Latanya Sweeney, Mary Whitton, Creating a Secure System - VISR: The Virtual Institute for Social Research Lois Evans, Creating a Secure System: A Roundtable Discussion

Chapter 9: Creating a Preservation Strategy
Theory
Lori J. Ashley, Creating a Preservation Strategy –Theory
Implementation
Bronwen Sprout and Sarah Romkey, Building a Preservation Strategy Around Archivematica

Chapter 10: Trustworthy Systems: Current Status and Future Directions
Luciana Duranti, What will Trustworthy Systems Look Like in the Future?
Nancy McGovern, Current Status of Trustworthy Systems

This much-needed resource in this age of digital information includes contributions from 42 repository experts working in higher education, government, or business. Each of the 10 chapters targets an essential conceptual area related to digital repositories, and approaches that concept via one theoretical essay and at least one case study (most chapters offer two or three case studies). Concepts cover the spectrum from selecting a trusted repository to ensuring an established repository’s security. Theoretical essays approach the topic by describing strategies, their evolution, and current state; highlighting models, standards, and policies; explaining projects that incorporate advanced knowledge in the field; and identifying helpful resources for additional information. Case studies (aka "implementations") explain background, context, and projected goals; delineate techniques used, obstacles faced, and results gleaned; then finally share project evaluations and lessons learned. Each chapter introduces field-related acronyms and promising software packages, presents data in tables or charts, and offers images or graphs of models and processes to aid readers. The text closes by analyzing the current state of repositories and offering a future prediction of their complex interconnectedness. Well researched and written. Summing Up: Recommended. Upper-division undergraduates and above.